Non-University Activities

Non-University entities or organizations who use or lease University property to operate activities open to the participation of minors must execute a Facility Use Agreement which shall include specific terms and conditions applicable to activities involving minors. Note: A copy of such agreement must be delivered to the Minor Protection Coordinator in advance of using University land or facilities.

Additionally, consider the following guiding principles when interacting with minors:

  • Provide adequate adult supervision and avoid one-on-one interactions with minors at all times, including during travel or overnight activities. Click Here for best practices related to the supervision of minors.
  • Maintain appropriate physical, and emotional boundaries at all times. Contact that could cause harm or be misinterpreted should be avoided, including but not limited to, tickling, sitting on laps, rough-housing, wrestling, piggyback rides, massages, or any form of unwanted contact.
  • Prohibit bullying or hazing of any kind.
  • Establish expectations regarding the appropriate use of cell phones, cameras and other visual or audio devices, and prohibit the use of such devices in restrooms, showers, locker rooms or other changing area.
  • Limit contact with minors to topics related to sanctioned activities. Online engagements with minors, including via social media, email, or text messages must be justified by the particular activity, and include a second adult or at minimum, take place in a public forum.

If the activity requires minors to stay in University residences overnight:

  • A sufficient number of adult supervisors must be present at all times. Activities with male and female participants should have supervisors of each gender in attendance.
  • Separate accommodations for adults and participants, other than the minors’ parents or guardians must be required. Similarly, require that participants be assigned to rooms with participants of the same gender and of a similar age group. In-room visitation should also be restricted to participants of the same gender.
  •  Ensure that separate restroom facilities for males and females are provided, or if not available, separate times for males and females, as well as minors and adults should be schedule.
  • Establish curfews, which are age-appropriate for the participants, and procedures to regularly account for overnight participants.
  • Ensure substance-free housing and facilities.
  • Establish measures to control access to program participants and ensure that the privacy of participants is respected in areas where privacy is expected (i.e. when showering, bathing, sleeping, and dressing).